Accountant II

Posted: 05/27/2022

Benefits:

LTC offers great benefits from health, dental, vision, life, even pet insurance! If you don't need health benefits right now, you will receive a $4,000 stipend for waiving these benefits. We also offer a Retirement plan through the Wisconsin Retirement System as well as other supplemental retirement 403b and 457 plans. In addition, we have the option to contribute to the Wisconsin EdVest 529 Education Savings Plan.

Looking for time off? We offer PAID leave for vacation, personal time, sick leave (we call this paid leave of absence) and holidays. We have Friday's off in the summer and a Holiday break from Christmas through New Year's to give you a break from the busy semester!

There are many additional benefits we offer including tuition reimbursement, professional development, a free on-site wellness/fitness center and an on-site childcare center. There are also employee discounts on plans with US Cellular, Sprint, Sports Core, and more. For additional information on all of our vast array of benefits, check out our benefits guide by clicking HERE.

Shift:

Flexibility required to include day/evening/weekend hours, based upon the needs of the college

Location:

Lakeshore Technical College – Cleveland, Wisconsin

Position Overview:

This position is responsible and accountable for the accounts receivable and billing functions. Process invoices and miscellaneous cash receipts. Prepare tax levy information, process payments, and audit purchasing cards and expense vouchers, reconcile activity and resolve problems. Provide an exceptional customer service experience to both internal and external customers throughout every interaction. 

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Job Responsibilities:

(25%) Accounts Receivable/Billing
•    Develop, implement, and maintain the accounts receivable and billing modules in the financial accounting system.
•    Process invoices for 38.14 contracts, retiree insurance premiums, monthly recurring invoices and other miscellaneous requests to invoice.
•    Process the daily miscellaneous cash/check/credit card payments and run the detail payment reports for vault and AR reconciling.
•    Process weekly childcare payments and update tracking spreadsheets for childcare manager.  Work with student billing when charges are to be applied to account.
•    Reconcile accounts receivable and billing modules to the general ledger.
•    Track and process information for payroll deducted auto maintenance invoices.
•    Track laptop and steno equipment rentals and coordinate returns. Provide student billing with amounts to charge students each term and prepare contracts for orientation.
•    Follow-up on overdue accounts and pursuing collection procedures when appropriate.
•    Scan invoice information for records retention.
•    Work with customers and staff to resolve errors and problems with invoices as they occur.

(30%) General Ledger Accounting and Reconciliation
•    Process purchasing cards and internal chargebacks to the general ledger system. 
•    Work with budget managers and enter budget transfer journal entries for transactions as needed.
•    Audit all expense vouchers for appropriate authorization, charges, amounts, and account numbers. Ensure that LTC guidelines are followed.  Resolve issues with staff and managers.
•    Enter expense voucher information into electronic timesheet system for payroll submission.
•    Train new staff on policies and procedures as they relate to LTC expense reimbursements and purchasing cardholders.
•    Audit all p-card transactions for appropriate authorization, charges, amounts, and account numbers. Ensure that LTC guidelines are followed. Resolve issues with staff and managers.
•    Assist LTC employees, as needed, with the Chrome River software.

(15%) Bank Deposit and Cash Reconciliation
•    Responsible for preparing the daily bank deposit for the college and the Foundation. 
•    Reconcile payments received with student financials and accounts receivable subsystems. 
•    Analyze and resolve all variances with bank deposits and transactions on a daily basis. 
•    Maintain control over petty cash, change cash, and cash boxes for the college. 

(10%) Tax Levies
•    Analyze and verify tax levy information from the Department of Revenue for all municipalities with the general ledger.
•    Prepare and distribute annual tax levy reports to municipalities and staff.
•    Process tax levy payments and reconcile balances with the general ledger.
•    Analyze variances and resolve problems with the tax levies and communicate with treasurers.

(10%) Student Clubs
•    Responsible and accountable for monitoring cash activity in student club accounts. 
•    Process transactions and provide accounting information to students and club advisors. 
•    Prepare and distribute accounting procedures and financial reports to club advisors, analyze variances, and resolve problems.
•    Monitor accounts funded by Student Activity Fee.

(10%) Other
•    Prepare deposits for the Foundation, assist with Scrip inventory other Foundation accounting processes.
•    Responsible for preparing sales tax reports for Wisconsin Department of Revenue and reconciling sales with general ledger. 
•    Develop and maintain accounting procedures for all functions of position. 
•    Perform all necessary testing for program changes in computerized systems and for all applications of fixes, patches, and upgrades. 
•    Coordinate work with other WILM staff and solve problems or issues. 
•    Prepare reports and reconciliation for auditors.
•    Administer LTC’s Amazon business account.
•    Responsible for other accounting duties and backup as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

•    Associate degree in a related field or equivalent and two to three years of recent related occupational experience required.
•    Working knowledge of Microsoft Office Suite – Word and Excel is required.

Note: If educational/certification requirements are not met, candidates may be considered, however the expectation would be that they be met within 5 years of employment.

Other Skills and Abilities:

•    Positive human relations and effective written and oral communication skills, organizational, prioritization, and follow through skills are essential.
•    Other skills include planning, time management; analytical skills and abilities; computer technology skills and abilities; and problem-solving.
•    Ability to plan and set goals and follow through to completion and ability to work without direct supervision.
•    Exemplify college values in all staff and student interactions, as well as services delivered. 
•    Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social, or educational backgrounds. 
•    Fluent, bilingual individual is beneficial. 

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Mathematical Skills:

Ability to work with mathematical concepts such as probability and statistical inference and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with a variety of abstract and concrete variables.

Technology Skills:

Beginner Level Skills: Be familiar with basic hardware. Create a simple text document in MS Word. Use and maintain voice mail. Use file manager. Use and maintain a personal calendar. Navigate through Windows. Ability to access and use college network. Understand database concepts. Send and receive attachments. Access a bulletin board. Navigate through the Internet. Schedule meetings. Use email to communicate.

Intermediate Level Skills: Subscribe & unsubscribe to external listservs. Setup and use a laptop and printer. Develop materials using presentation software. Manage Access databases. Create reports on MS Word. Use PowerPoint or similar presentation technology. Manage Word files. Create a basic spreadsheet. Use videoconferencing. Use database queries. Use scanning techniques equipment. Create simple charts and graphs. Use of PeopleSoft and Blackboard software. Access and use Project Management Systems.

Physical Demands/Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  

The noise level in the work environment is usually moderate.

The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.

Comments:

Occasional overtime may be required during peak times.

Condition of Employment:

  • Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College.

Type of Position: Full Time Position

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