Flexibility required to include daytime hours, based upon the needs of the college
Lakeshore Technical College – Cleveland, Wisconsin
Responsible for developing, maintaining and implementing accounting procedures for the fixed asset system. Process various subsystems to the general ledger, analyze and resolve variances with accounts, statements and funds. Responsible for budgeting for the capital projects fund and processing budget transfers. Responsible for resale accounting system and equipment sales. Responsible for verifying the accuracy of purchase order request information including accounting strings and creating and sending out purchase orders. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
(50%) Capital Equipment Accounting and Budgeting
• Responsible and accountable for the fixed asset accounting system and the equipment budgeting process for the college.
• Process, verify, maintain, and reconcile the fixed asset subsystem with the general ledger.
• Analyze and reconcile fixed asset financial reports.
• Conduct periodic physical inventory by division/department of fixed assets and resolve any discrepancies.
• Assist budget managers in the equipment budgeting process.
• Create reports and analyze variances found in equipment budgeting.
• Monitor equipment purchases for correct accounting standards and assist budget managers as needed.
• Maintain budget spreadsheets for tracking purchases and budget transfers.
• Validate and reconcile year end encumbrances for all funds.
• Validate and process budget entries and transfers.
• Assist Director of Facilities with tracking construction projects budgets and payments.
(30%) Purchase Order Processing/Equipment Sales
• Enter and reconcile purchase orders daily. Close completed purchase orders on a weekly basis.
• Approve all asset disposal requests before assets are offered for sale or scrapped.
• Assist with asset salesas needed.
• Reconcile disposal forms, sales proceeds and equipment inventory.
(10%) Enterprise and Internal Service Funds - Resale Accounting
• Responsible for the resale accounting system.
• Audit annual resale physical inventories for the enterprise and internal service funds and reconcile with general ledger.
• Prepare financial reports for analyzing pricing, costing, and variances.
• Responsible and accountable for activity in the enterprise and internal service fund resale accounts.
• Prepare and distribute financial reports to managers and resolve problems.
• Develop and maintain accounting procedures for all functions of position.
• Perform all necessary testing for program changes in computerized systems and for all participants of fixes, patches, and upgrades.
• Coordinate work with other WILM staff and solve problems or issues.
• Prepare reports and reconciliation(s) for auditors.
• Responsible for other accounting duties and back up as assigned.
Provide work direction to work study/student help employees and temporary employees.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Experience and/or Certificates, Licenses, Registration:
Related associate degree or equivalent and two to three years of recent related occupational experience is required.
Note: If educational/certification requirements are not met, candidates may be considered, however the expectation would be that they be met within 5 years of employment.
Other Skills and Abilities:
Planning, organizational and time management skills; verbal and written communication skills; analytical skills and abilities; computer technology skills and abilities; problem-solving skills; ability to plan and set goals and follow through to completion; and ability to work without direct supervision. Exemplify college values in all staff and student interactions, as well as services delivered. Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social, or educational backgrounds. An individual fluent in more than language is beneficial.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical solutions.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to consistently apply rules for classification of assets.
Beginner Level Skills: Be familiar with basic hardware. Create a simple text document in MS Word. Use and maintain voice mail. Use file manager. Use and maintain a personal calendar. Navigate through Windows. Access college network system. Understand database concepts. Send and receive attachments. Navigate through the Internet. Schedule meetings. Use email to communicate.
Intermediate Level Skills: Develop materials using presentation software. Create reports in MS Word. Use PowerPoint or similar presentation technology. Manage MS Word files. Create a basic spreadsheet. Use videoconferencing. Use database queries. Use scanning techniques equipment. Create simple charts and graphs. Use of PeopleSoft software.
Physical Demands/Work Environment:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.
The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.
Comments: Occasional overtime may be required during peak times.
Condition of Employment:
Date Updated: 08/01/2022
Type of Position: Part Time Position