Accountant II (Full-Time)

Posted: 01/22/2023

BENEFITS:

LTC offers great benefits from health, dental, vision, life, even pet insurance! If you don't need health benefits right now, you may be eligible for a $4,000 stipend for waiving these benefits. We also offer a Retirement plan through the Wisconsin Retirement System as well as other supplemental retirement 403b and 457 plans. In addition, we have the option to contribute to the Wisconsin EdVest 529 Education Savings Plan.

Looking for time off? We offer PAID leave for vacation, personal time, sick leave (we call this paid leave of absence) and holidays. We have Friday's off in the summer and a Holiday break from Christmas through New Year's to give you a break from the busy semester!

There are many additional benefits we offer including tuition reimbursement, professional development, a free on-site wellness/fitness center and an on-site childcare center. There are also employee discounts on plans with US Cellular, Sprint, Sports Core, and more. For additional information on all of our vast array of benefits, check out our benefits guide by clicking HERE.

SHIFT:  Flexibility required to include day hours, based upon the needs of the college. Occassional overtime may be required during peak times.

LOCATION:  Lakeshore Technical College – Cleveland, Wisconsin

POSITION SUMMARY: Responsible for developing, maintaining, and implementing accounting procedures for the fixed asset system. Process various subsystems to the general ledger, analyze and resolve variances with accounts, statements, and funds. Responsible for budgeting for the capital projects fund and processing budget transfers. Responsible for verifying the accuracy of purchase order request information including accounting strings and creating and sending out purchase orders. Assist Grants and Budget Accountant with grant accounting activity, including grant budget preparation, budget journal, expenditure validation and approval, project and account reconciliations, and reporting. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.

REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL JOB FUNCTIONS (Other duties may be assigned):

(35%) Capital Equipment Accounting and Budgeting
•    Responsible and accountable for the fixed asset accounting system and the equipment budgeting process for the college.
•    Process, verify, maintain, and reconcile the fixed asset subsystem with the general ledger.
•    Analyze and reconcile fixed asset financial reports.
•    Conduct periodic physical inventory by division/department of fixed assets and resolve any discrepancies.
•    Assist budget managers in the capital budgeting process.
•    Create reports and analyze variances found in capital budgeting.
•    Monitor equipment purchases for correct accounting standards and assist budget managers as needed.
•    Maintain budget spreadsheets for tracking purchases and budget transfers.
•    Validate and process budget entries and transfers.
•    Assist Director of Facilities with tracking construction projects budgets and payments.

(35%) Grant Accounting 
•    Post budget journals and transfers. Prepare budget modifications. Reconcile budget activity.
•    Prepare monthly grant claims reports; gather information for claim disputes and resolve.
•    Track and reconcile grant receivables.
•    Perform internal audit of grant expenditures and prepare information for annual Single Audit. 
•    Act as fiscal agent for other grants, monitor grant activity and prepare information for these claims.
•    Post, reconcile and balance transactions in general ledger system.

(20%) Purchase Order Processing/Equipment Sales
•    Enter and reconcile purchase orders daily. Close completed purchase orders on a weekly basis.
•    Validate and reconcile year end encumbrances for all funds.
•    Approve all asset disposal requests before assets are offered for sale or scrapped.
•    Assist with asset sales as needed.
•    Reconcile disposal forms, sales proceeds, and equipment inventory.

(10%) Other
•    Develop and maintain accounting procedures for all functions of position.
•    Perform all necessary testing for program changes in computerized systems and for all participants of fixes, patches, and upgrades.
•    Coordinate work with other WILM staff and solve problems or issues.
•    Prepare reports and reconciliation(s) for auditors.
•    Responsible for other accounting duties and back up as assigned.

SUPERVISORY RESPONSIBILITIES: Provide work direction to work study/student help employees and temporary employees.

TECHNOLOGY SKILLS:
•    Beginner Level Skills: Be familiar with basic hardware. Create a simple text document in MS Word. Use and maintain voice mail. Use file manager.  Use and maintain a personal calendar. Navigate through Windows. Access college network system. Understand database concepts. Send and receive attachments. Navigate through the Internet. Schedule meetings. Use email to communicate.

•    Intermediate Level Skills:  Develop materials using presentation software. Create reports in MS Word. Use PowerPoint or similar presentation technology. Manage MS Word files. Create a basic spreadsheet. Use videoconferencing. Use database queries. Use scanning techniques equipment. Create simple charts and graphs. Use of PeopleSoft software.  

OTHER KNOWLEDGE, SKILLS, AND ABILITIES: 
•    Planning, organizational and time management skills; verbal and written communication skills; analytical skills and abilities; computer technology skills and abilities; problem-solving skills; ability to plan and set goals and follow through to completion; and ability to work without direct supervision.
•    Exemplify college values in all staff and student interactions, as well as services delivered.
•    Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social or educational backgrounds.
•    Fluent, bilingual individual is beneficial.

EDUCATION AND EXPERIENCE:
•    Related associate degree or equivalent and two to three years of recent related occupational experience required.

CERTIFICATES, LICENSURE, REGISTRATIONS: None

? MVR CHECK Required (Check this box only if the following statement is applicable) – The employee in this position is a potential operator of a Lakeshore Technical College owned vehicle or may be responsible for driving any other motor vehicles on behalf of the College.

PHYSICAL DEMANDS/WORK ENVIRONMENT:
•    While performing the duties of this job, the employee is regularly required to sit and talk or hear.
•    The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. 
•    The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
•    The employee must occasionally lift and/or move up to 25 pounds. 
•    Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
•    Work environment may require multi-tasking.  
•    The noise level in the work environment is usually moderate. 

This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives. 

CONDITION OF EMPLOYMENT:

Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College.


Created/New: 12/18/02
Revised/Updated: 02/10/03; 09/09/03; 01/12/04; 01/14/05; 11/08/06; 01/16/07; 01/03/08; 2/25/10; 08/25/10; 09/21/16; 01/05/23
Job Evaluation: 01/24/03

Type of Position: Full Time Position

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