Administrative Clerk - Casual

Sheboygan County
Job Description
PURPOSE AND SUMMARY
Performs varied typing and clerical tasks; does related work as required. 
 
ESSENTIAL DUTIES
Prepare and manage correspondence, reports, case notes, and documents via transcription system or other methods (handwritten, email, verbal, etc). Data entry into a variety of software programs.
Schedule and coordinate meetings, maintain conference room schedules. Acts as recording secretary for various department committees and workgroups: creates agendas, attends committee meetings, takes minutes, distributes literature to committee members. Learn to operate new office technologies as they are developed and implemented. Maintain schedules and calendars; arrange and confirm appointments. Receive, sort, and distribute incoming and outgoing mail and other material, including interoffice correspondence. Set up and maintain filing systems. Set up and maintain work procedures and agency policies. Effectively communicate verbally, in writing, and in email to answer inquiries and provide information. Greet and direct persons entering the agency and handle queries from the public and consumers. Answering, directing, and making phone calls; distributing messages. Liaison with internal and external contacts, coordinating the flow of information both internally and externally. Operate office equipment including, but not limited to, photocopier, scanner, fax, and printer. Manage projects, and contribute to committee and team work. Complete photocopy request projects. Provide backup for Record Room responsibilities, including but not limited to checking client charts in and out to staff, assisting with purging, and filing client documentation. Provide back-up coverage where needed/scheduled, requiring knowledge of job duties and responsibilities in several areas. Other duties as assigned.
 
QUALIFICATIONS
High school graduate or equivalent. Knowledge and experience of relevant software applications including but not limited to - Excel Level 1 or equivalent, Word Level 2 or equivalent, Outlook Level 1 or equivalent, and PowerPoint Level 1, as well internet applications and any other departmental software programs. Computer literate with the ability to learn new software applications. Knowledge of administrative/clerical procedures and business principles, including:
?       Proficiency in spelling, punctuation, grammar and other English language skills
?       Proven experience of producing professional correspondence and documents
?       Ability to type 50 w.p.m. with reasonable accuracy
?       Professional verbal and written communication skills
?       Planning and organizing skills
?       Time management and prioritization skills
Proven experience in information and communication management. Ability to follow oral and written instructions. Attention to detail. Ability to practice discretion with confidential information. Interpersonal skills - ability and willingness to work with the public and staff and assist a wide variety of individuals, including some that are challenging or in crisis; must exercise tact and courtesy at all times. Customer-service orientation. Ability to demonstrate reliability, resourcefulness, initiative, and good judgment. Stress tolerance. Ability to accept supervision. Access to a car and a valid driver’s license.

Applications will be accepted until position is filled.
 
 
Type of Position:
Contact Information

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