Grants Performance Analyst

Posted: 06/08/2022

Benefits:

LTC offers great benefits from health, dental, vision, life, even pet insurance! If you don't need health benefits right now, you will receive a $4,000 stipend for waiving these benefits. We also offer a Retirement plan through the Wisconsin Retirement System as well as other supplemental retirement 403b and 457 plans. In addition, we have the option to contribute to the Wisconsin EdVest 529 Education Savings Plan.

Looking for time off? We offer PAID leave for vacation, personal time, sick leave (we call this paid leave of absence) and holidays. We have Friday's off in the summer and a Holiday break from Christmas through New Year's to give you a break from the busy semester!

There are many additional benefits we offer including tuition reimbursement, professional development, a free on-site wellness/fitness center and an on-site childcare center. There are also employee discounts on plans with US Cellular, Sprint, Sports Core, and more. For additional information on all of our vast array of benefits, check out our benefits guide by clicking HERE.

Shift:

Flexibility required to include day/evening hours, based upon the needs of the college

Location:

Lakeshore Technical College – Cleveland, Wisconsin
(Note: A flexible work arrangement (20 hours per week) may be considered for this position.)

Position Overview:

The Grants Performance Analyst is responsible for supporting externally funded projects through partnership with several departments and offices across the college to plan and evaluate institutional solutions and programs. This role provides general programmatic support helping to ensure the activities carried out under the grant award are meeting the proposed objectives and in compliance with all applicable federal, state, and local rules and regulations. The successful applicant will support coordination of assigned federal projects and support data and administrative needs of the Grants Office. Provide an exceptional customer service experience to both internal and external customers throughout every interaction.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Job Responsibilities:

(40%) Grant Evaluation, Monitoring, and Analysis
•    Create and maintain grant documentation including requirements, evaluation guides, and standard operating procedures.
•    Work closely with external evaluators to ensure coordination with college and grant timelines and ensure secured sharing of aggregated disidentified student data.
•    Complete annual and performance reports for assigned grant projects.
•    Perform technical writing (ex. Websites, publication editing, reports, etc.) for assigned projects in collaboration with the project teams.
•    Monitor and benchmark student, labor market, and peer-reviewed literature trends as aligned with goals, objectives, and activities for externally funded projects.
•    Recommend and maintain effective organizational and administrative structures and processes for successfully carrying out the grant activities.
•    Assist with internal collection of monitoring, tracking, evaluation, and reporting of grants.
•    Provide support to project directors and administrators in the management of externally funded projects.
•    Provide support to the Grants Office and assigned projects to ensure LTC complies with federal reporting guidelines as determined by the funding agency. Implement fiscal procedures consistent with regulations and grant programs. Work with directors and Financial Services to ensure grant activities and funds are tracked and completed. 
•    Validate and inventory student-level data for  needed grant reporting.
•    Create and distribute standard and special reports, studies, summaries, and analyses, as required for grant projects.


(40%) Grant Project Management and Programmatic Support
•    Maintain grant project timelines and deliverables. Reaffirm, oversee, and monitor progress toward activities.
•    Work with project teams to create, adapt, and regularly update activity work-plans. 
•    Coordinate meetings of project team and external partners as needed.
•    Create and maintain appropriate and accurate documentation for grant project management.
•    Assist with coordination of internal evaluation teams as directed.
•    Monitor timely expenditure of funds to be on-time and on-budget. 
•    Monitor time and effort reports. Prepare periodic reports, records on program activities, progress status as necessary. 
•    Develop, compile, and write communications for distribution such as newsletters and meetings. 
•    Schedule meetings as necessary. 
•    Perform other work as assigned or as necessary for successful implementation, execution, and evaluation and close of assigned projects.
•    Participate in internal and external audits and monitoring visits.
•    Other duties to support the successful implementation of assigned projects.
•    Develop positive, transparent communication practices.

(20%) Grants Office Support  
•    Assist with data collection for grant development and proposals.  
•    Provide support to grant managers in developing processes for gathering and reporting grant outcomes and activities.
•    Maintain tracking spreadsheets, databases, and calendars.
•    Represent the college on consortium grant conferences, meetings and project teams, as applicable. 
•    Other duties as assigned by the Executive Director of Grants.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience and/or Certificates, Licenses, Registration:

Bachelor’s degree in a discipline related to public administration, social science, institutional research, or business administration is preferred. Two to four years of recent related occupational experience in administrative/coordinative program experience, and/or coordination of federal grant implementation and evaluation required. Two years of National Science Foundation post-award performance experience preferred. 

Other Skills and Abilities:

Knowledge of budgeting and accounting principles. Knowledge of organizational practices. Skill in organizing work of self and others. Strong interpersonal skill and ability to communicate effectively, to interact professionally and communicate effectively both orally and in writing with people from varied social, educational, and economic backgrounds. Ability to work independently and in a team environment to meet established goals. Exemplify college values in all staff and student interactions, as well as services delivered. Ability to establish and maintain effective working relationships and relate successfully with staff, students, and people of diverse cultural, social, or educational backgrounds. An individual fluent in more than language is beneficial. 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.

Ability to apply mathematical operations to such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, sampling theory, and factor analysis.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to deal with a variety of abstract and concrete variables.

Technology Skills 
Beginner Level Skills: Be familiar with basic hardware. Create a simple text document in MS Word. Use and maintain voice mail. Use file manager. Use network file manager. Use and maintain a personal calendar. Navigate through Windows. Access college network system. Understand database concepts. Send and receive attachments. Access a bulletin board. Navigate through the Internet. Schedule meetings. Use email to communicate. Working knowledge of PC software in a windows environment (i.e., Microsoft Office Suite). 

Intermediate Level Skills: Use and maintain listservs. Subscribe and unsubscribe to external listservs. Set up and use a laptop and printer. Develop materials using presentation software. Create reports in MS Word and Excel. Use PowerPoint or similar presentation technology. Manage Word files. Use video conferencing. Use database queries. Use scanning techniques equipment. Create simple charts and graphs. Experience using PeopleSoft is desirable.
Access and use project management systems. 

Advanced Level Skills: Use multimedia presentation technology (software and hardware). Download and manage applications and files.  Advanced MS Excel experience and ability to create database queries is desirable.

Technical proficiency in MS Office Suite applications. 

Physical Demands/Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Condition of Employment:

  • Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College.

The above duties describe the chief functions of the job and are not to be considered a detailed description of every duty of the job.

Type of Position: Full Time Position

Website Sponsors